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Privacy Policy

At Pair It Forward Foundation (“we,” “our,” or “us”), we respect your privacy and are committed to protecting the personal information you choose to share with us.

This Privacy Policy explains how we collect, use, store, protect, and disclose personal information when you visit [Website URL], contact us, submit a form, participate in our programs or initiatives, or otherwise interact with us.

By using our Website or voluntarily providing personal information to us, you acknowledge the practices described in this Privacy Policy.

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1. About Our Organization

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Pair It Forward Foundation is an emerging community-focused organization working to provide education, resources, support, advocacy, and future financial assistance to autistic individuals and their families, including families who are waiting for or navigating access to the Ontario Autism Program (OAP).

We are currently in the early stages of establishing our organization.

We are not currently a registered charity or registered not-for-profit organization.

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2. Information We Collect

We only seek to collect information that is reasonably necessary for the purposes for which it is being provided.

Depending on how you interact with us, we may collect information such as:

Contact Information

  • Name

  • Email address

  • Telephone number

  • Mailing address, where necessary

  • Preferred method of contact

Volunteer Request Form Information

If you submit our Volunteer Request Form, we may collect:

  • Full name

  • Email address

  • Telephone number, where provided

  • Location or general area

  • Areas of interest

  • Skills, experience, or qualifications

  • Availability

  • Volunteer preferences

  • Responses to questions included in the volunteer form

  • Any additional information you voluntarily provide

Family and Support Information

If voluntarily provided as part of a request for support, we may collect information such as:

  • The name and age of an individual receiving support

  • General information about communication, support, or service needs

  • Information about access to autism-related services

  • Information about OAP applications or waitlist status

  • Information relevant to determining eligibility for a particular initiative

Application or Program Information

If you apply for one of our programs or future financial assistance initiatives, we may request additional information reasonably necessary to assess your application.

We will explain what information is being requested and why it is needed at the time of collection whenever reasonably possible.

Website and Technical Information

When you visit our Website, certain technical information may be collected automatically, such as:

  • IP address

  • Browser type

  • Device type

  • Operating system

  • Pages visited

  • Approximate location derived from IP address

  • Date and time of visits

  • Website usage information

This information may be collected through our hosting provider, analytics services, cookies, or similar technologies.

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3. Information About Children

Our organization may interact with families seeking support for children and youth.

We encourage parents, guardians, or other authorized individuals to provide information on behalf of a child or youth whenever appropriate.

We ask that individuals do not submit information about a child unless they are authorized to provide that information.

Where information about a child is collected, we take reasonable steps to protect that information and limit its use to the purposes for which it was provided.

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4. Sensitive Personal Information

Some of the information voluntarily provided to us may be sensitive in nature, including information relating to an individual's disability, support needs, services, or access to government programs.

We recognize that this information requires additional care.

We encourage you to provide only the information that is necessary for your inquiry, application, or request for support.

Please do not submit medical records, assessments, diagnostic reports, financial documents, or other highly sensitive documents unless we specifically request them through an appropriate process.

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5. How We Use Personal Information

We may use personal information for purposes including:

  • Responding to inquiries and requests;

  • Communicating with individuals and families;

  • Providing educational resources and information;

  • Assessing requests for support;

  • Administering programs and initiatives;

  • Evaluating eligibility for available assistance;

  • Improving our programs, services, resources, and Website;

  • Sending communications that you have requested or consented to receive;

  • Managing contributions and related administrative records;

  • Preventing fraud, misuse, or security incidents;

  • Meeting legal, regulatory, or administrative requirements; and

  • Other purposes explained at the time information is collected.

We will not use personal information for unrelated purposes without appropriate notice or consent, unless permitted or required by law.

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6. Email Communications and Marketing

If you voluntarily subscribe to our newsletter or other communications, we may use your email address to send you information about:

  • Organizational updates;

  • Educational resources;

  • Community initiatives;

  • Events;

  • Programs and services;

  • Funding or support opportunities; and

  • Other information that may be relevant to our community.

You may unsubscribe from promotional or newsletter communications at any time by using the unsubscribe option provided in the communication or by contacting us.

Unsubscribing from marketing communications does not necessarily prevent us from contacting you about an inquiry, application, program, or other matter directly related to your interaction with us.

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7. Cookies and Analytics

Our Website may use cookies and similar technologies to improve functionality, understand Website usage, and enhance the user experience.

Cookies may collect information such as pages visited, session information, browser information, and other technical data.

We may use third-party services for Website analytics, communications, forms, scheduling, payment processing, or other Website functionality.

These third-party providers may collect or process information in accordance with their own privacy policies.

Where available, you may be able to adjust your browser settings to refuse or restrict cookies. Some Website features may not function properly if certain cookies are disabled.

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8. Third-Party Service Providers

We may use third-party service providers to help operate our Website and organization.

These may include providers for:

  • Website hosting;

  • Website analytics;

  • Email and newsletter services;

  • Online forms;

  • Scheduling;

  • Payment processing;

  • Cloud storage;

  • Database management; and

  • Other administrative or technology services.

These providers may have access to personal information only to the extent reasonably necessary to provide their services to us.

We take reasonable steps to work with service providers that maintain appropriate safeguards for the information they process.

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9. Payment Information

If we accept contributions or payments through the Website, payment transactions may be processed through a third-party payment provider.

We generally do not collect or store complete payment card information ourselves.

Payment providers may collect information necessary to process a transaction in accordance with their own privacy policies and terms.

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10. When We May Share Information

We do not sell or rent your personal information.

We may disclose personal information when reasonably necessary for purposes such as:

  • Providing a requested service or support;

  • Working with service providers that assist in operating our organization;

  • Processing payments or contributions;

  • Protecting the security of our Website or organization;

  • Preventing fraud or misuse;

  • Complying with legal requirements;

  • Responding to lawful requests from government or law enforcement authorities; or

  • Protecting the rights, safety, or property of our organization or another individual.

Where possible and appropriate, we aim to limit disclosures to the information reasonably necessary for the relevant purpose.

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11. Storage and Retention

Personal information may be stored electronically using our own systems or third-party service providers.

We take reasonable administrative, technical, and organizational measures to protect personal information from unauthorized access, loss, misuse, alteration, or disclosure.

We retain personal information only for as long as reasonably necessary for the purposes for which it was collected, to administer programs and records, or to meet applicable legal or administrative requirements.

When information is no longer required, we may securely delete or dispose of it.

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12. Security

While we take reasonable steps to protect personal information, no electronic storage system or method of transmitting information over the Internet can be guaranteed to be completely secure.

We encourage you to use caution when submitting personal information online and to avoid sending highly sensitive information through unsecured email or general Website forms unless specifically requested.

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13. Your Choices and Privacy Requests

Depending on the circumstances, you may contact us to:

  • Ask what personal information we have collected about you;

  • Request access to your personal information;

  • Ask us to correct inaccurate information;

  • Ask questions about how your information is being used;

  • Withdraw consent where applicable; or

  • Request deletion of information where appropriate.

Certain information may need to be retained where required for legal, administrative, security, or legitimate organizational purposes.

To make a privacy-related request, contact us using the information provided below.

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14. Privacy Breaches

If we become aware of a security incident involving personal information, we will take reasonable steps to investigate the incident, contain the issue, and determine whether notification or other action is appropriate.

Where required, we will take steps consistent with applicable legal requirements.

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15. Third-Party Links

Our Website may contain links to external websites, including government agencies, community organizations, service providers, and other resources.

We are not responsible for the privacy practices, content, or security of third-party websites.

We encourage you to review the privacy policies of any external websites before providing them with personal information.

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16. Changes to This Privacy Policy

We may update this Privacy Policy from time to time as our organization, programs, Website, or privacy practices develop.

When changes are made, the updated version will be posted on this page along with a revised “Last Updated” date.

We encourage you to periodically review this Privacy Policy to stay informed about how we handle personal information.

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17. Contact Us

If you have questions, concerns, or requests regarding this Privacy Policy or the handling of your personal information, please contact us:

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Pair It Forward Foundation
Email: info@pairitforwardfoundation.ca
Website: INSERT URL

We will make reasonable efforts to respond to privacy inquiries in a timely manner.

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18. Acknowledgement

By using our Website and voluntarily providing personal information to us, you acknowledge that you have had an opportunity to review this Privacy Policy and understand how your information may be collected, used, stored, and disclosed as described above.

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